Office moves: compare up to 5 quotes
Desks, IT equipment and archives moved by insured teams, evenings or weekends.
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Offices
Planning an office move
Office moves work best when they are planned in advance. Removal companies usually survey the site, agree a floor plan, label furniture and move at quiet times so your team loses as little working time as possible.
What affects the price
- Number of desks and amount of storage.
- IT equipment and whether you need it disconnected and reconnected.
- Lift access, parking and loading restrictions at both buildings.
- Out-of-hours work, such as evenings or weekends.
Small offices often start from around £500. Bigger moves are quoted after a survey.
Checklist
- Agree a date with both buildings' managers.
- Ask for insurance certificates.
- Label every desk and crate.
- Back up data before moving IT.
- Confirm lift bookings and parking suspensions.
Find your area
Compare quotes where you live: London boroughs, Surrey and UK cities.
Why an office move needs a different kind of planning
An office removal is not a bigger house move. The goal is to keep the business running, protect data and equipment, and have people at work again the next morning. That means working out of hours, labelling every desk and cabinet, coordinating IT and telecoms, and following building rules at both ends. The best removal companies for offices have done it many times and will ask you more questions than a house mover would. If a quote arrives without questions about IT equipment, floors, lifts and loading bays, treat it with caution.
What an office removal can include
- Furniture moves: desks, chairs, storage, filing cabinets, meeting tables and reception furniture, including dismantling and rebuilding.
- IT and equipment: careful handling and labelling of computers, monitors, printers and servers. Some companies offer IT disconnection and reconnection, or work with an IT partner.
- Packing: crates or boxes for files and desk contents, usually delivered ahead of the move.
- Out-of-hours work: evenings, weekends and bank holidays, to avoid downtime.
- Storage: short- or long-term storage of furniture and archives. See removals and storage.
- Waste and clearance: removal and disposal of old furniture and equipment, with the proper paperwork.
- Project management: a named coordinator, a plan for each floor and a timeline.
Office removal costs
Pricing depends on the number of staff and workstations, the amount of furniture and archive, the distance, the number of floors, access at both ends and the timing. As a rough guide, a very small office may start from around £500, and larger moves are priced from a survey and a plan. A company should visit, or at least see photos or a video, before it quotes a larger office. Ask for a written quote that lists crew numbers, vehicles, hours, packing materials, insurance and any charges for the lift, the loading bay or parking. See our removal costs guide.
| Office size | Typical approach |
|---|---|
| 1 to 5 staff | One or two vehicles, often a weekend or an evening |
| 6 to 15 staff | Survey, crates for desks, a weekend move |
| 16 to 50 staff | Survey, move plan, labelled floor plans, crates, a project lead |
| 51 staff or more | Phased move, project management, IT coordination, dedicated crews |
An office move timeline
- Three to six months ahead (larger offices): confirm the lease dates at both ends, appoint a move lead, set the budget, and ask for quotes.
- Six to eight weeks ahead: book your removal company, your IT and telecoms providers and any building access, lifts and parking. Inform staff, clients and suppliers.
- Four weeks ahead: agree a floor plan for the new office, with desk numbers and labels. Start clearing and shredding old files.
- Two weeks ahead: crates delivered. Staff pack their desks and label by the new desk number. Update your address with banks, HMRC, insurers and Companies House.
- The week of the move: confirm timings, keys, security passes and insurance certificates. Back up all data.
- Move day: a nominated person at each end, with a floor plan, a checklist and the contact numbers of the crew.
- After the move: test IT and phones, walk through for damage, and report any problem in writing straight away.
Our office relocation checklist expands each step.
Data, security and confidentiality
Offices hold personal and commercial data, so ask each company how it handles access to your premises, whether the crew is vetted, how keys and passes are managed, and how confidential documents are packed and tracked. Where you can, move servers and sensitive equipment in your own hands or with a specialist. Back up before the move. If you are shredding or disposing of records, keep a certificate of destruction. This is general guidance, so check any legal obligations that apply to your business.
Reduce downtime
- Move in phases, or over a weekend, so the office is open on Monday.
- Label every crate with the department, the desk number and the floor.
- Have IT ready at the new site before the furniture arrives.
- Appoint floor wardens who know the plan and can answer questions.
- Tell clients and suppliers your new address and any short disruption.
Check the building rules
Most commercial buildings have rules for moves: booking the goods lift, floor protection, insurance certificates, working hours and the use of the loading bay. Ask both buildings in writing and give the details to the removal companies, as they can affect the time and the price. If the move involves a public road, you might need a parking suspension. In London, there are also rules and charges for vehicles entering some zones, so check with Transport for London.
Choosing a commercial removal company
Ask for evidence of experience with offices of your size, public liability and goods in transit cover, a method statement for larger moves, and references. Check how the company treats extras, delays and out-of-hours work. For larger companies, ask for the named project manager and the crew size. Our guide on choosing a removal company and the questions to ask a removal company apply to businesses too. See also commercial removals for retail, warehouse and industrial moves.
Common questions
Can an office move happen out of hours?
Yes. Many companies move evenings and weekends to avoid disrupting work. Mention this in your request.
Do I need a survey?
For anything beyond a small office, yes. A survey gives a fixed quote and avoids surprises on the day.
How much does an office removal cost?
It depends on staff numbers, furniture, distance, floors and timing. A very small office may start from around £500. Larger offices are priced from a survey and a plan, so ask the company to visit or review photos first.
Can an office be moved over a weekend?
Yes. Weekend and evening moves are common and reduce downtime, though out-of-hours work is often priced higher. Plan IT and phones so that staff can work on Monday morning.
Do removal companies handle IT equipment?
Many companies move computers and printers carefully, and some offer IT disconnection and reconnection or work with an IT partner. Say what you need when you request quotes, and back up data beforehand.
How far ahead should I book an office move?
For a small office, four to eight weeks. For larger offices, start three to six months ahead, as you also need to plan the lease, IT, telecoms and building access.
Do I need insurance for an office move?
Yes. Ask the company for proof of goods in transit and public liability cover. Many buildings also require an insurance certificate for access, so ask both buildings what they need.
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